Dashboard and Procurement Oversight
A clear overview of requirements, tenders, budgets and orders so that progress and pending actions are visible at a glance.
Veterinary Procurement App
Professional Veterinary Procurement, from Requirement to Purchase Order
Plan annual and urgent requirements, manage veterinary catalogues and vendors, prepare controlled tenders, monitor budgets, evaluate offers and produce purchase orders through one secure, permission-based platform.
What the application provides
Each capability below is operational today within the secure application. Access to every area is governed by the permissions assigned to each user.
Annual, Urgent and Emergency Requirements
Record planned annual needs alongside urgent and emergency requirements, each following the same documented path.
Veterinary Product Catalogue
A structured catalogue of veterinary products with composition, strength, form and packaging details maintained by your organisation.
Vendor Management and Authorisation
Maintain vendor records, authorisation status and contact details in one controlled register.
Budget Allocation and Purchase Requests
Allocate budgets and raise purchase requests that are checked against available funds before proceeding.
Tender Preparation and Collaboration
Prepare tender items collaboratively, with assigned contributors, review and controlled release.
Tender Imports and Document Management
Import tender documents and keep every related file in private, organised storage with version history.
Evaluations and Awards
Record vendor responses, evaluate offers consistently and document award decisions with a full audit trail.
Purchase Order OCR and Mapping
Read incoming purchase order documents and map their lines to catalogue items for review before acceptance.
Purchase Order Management
Produce and manage operational purchase orders linked to their tenders, awards and budget lines.
Secure Shared Access
Share selected documents through restricted, time-limited links without exposing the wider procurement record.
Roles, Permissions and Audit History
Assign roles and module permissions per user, with every significant action recorded for later review.
English and Arabic Interface
A complete British English and Arabic interface with full right-to-left layout throughout.
Installable Desktop and Mobile PWA
Install the application on desktop and mobile devices for quick access with a native app experience.
Mermaid Veterinary AI Assistant
An assistant that helps authorised users research products, monographs and procurement questions with cited sources.
AI-assisted research capability
One documented workflow
Every requirement follows the same recorded sequence. Permissions, approvals, version history and auditing apply throughout the workflow.
- 1Requirement
- 2Budget Check
- 3Purchase Request
- 4Tender/RFQ
- 5Evaluation
- 6Award
- 7Purchase Order
Security and control by design
Procurement records are sensitive. The application applies layered controls so that information is visible only to those authorised to see it.
- Role-based permissions govern what each user can see and do.
- Tender-specific contributor controls limit who may edit each tender.
- Documents are held in private storage, never on public links.
- Version history preserves earlier states of important records.
- Administrator oversight covers users, roles and system settings.
- Significant actions are auditable with a permanent history.
- Passwordless sharing is restricted, time-limited and revocable.
- No procurement document is ever exposed publicly.
Integration-ready architecture
The data model and document structure include provisions for future integration with ERP systems such as ERPNext and Odoo. Neither system is connected at present; integration will be introduced as a separate, reviewed step.
Ready to begin?
Open the application, sign in to your account, or contact support for assistance.