1. Plan the budget
A financial year is opened and budget allocations are entered against departments, cost centres and locations. Totals, commitments and available balances are recalculated on the server in Omani Rial to three decimal places.
Veterinary Procurement App
A controlled path from requirement to purchase order
Every requirement, whether routine, urgent or emergency, follows the same recorded sequence so that no approval, award or order takes place outside the documented path.
2. Raise a purchase request
Annual, urgent, emergency and as-required requests are raised against catalogue items or free-text items, linked to a budget line and routed for approval. Approved requests may reserve budget.
3. Prepare the tender or request for quotation
Tenders and RFQs are created directly or from approved purchase requests. Items may be organised into categories and lots, imported from spreadsheets, or captured from supplied PDF documents into a private review area before any record is created.
4. Invite contributors
Named internal contributors are assigned to a specific tender. Contribution can be switched on or off and given a start and end date. When contribution is off or expired, editing stops immediately and is refused on the server, not only in the interface.
5. Review, approve and release
A tender is reviewed, returned for correction if required, approved and then released. Released versions are locked; further change is made through a recorded amendment.
6. Record and evaluate responses
Vendor responses received outside the application are recorded internally with their documents held in private storage. Administrative compliance, technical scoring and commercial comparison are carried out by an evaluation committee whose members declare conflicts of interest. Scores are calculated on the server.
7. Award and issue the purchase order
Full, partial, split, item, lot or no-award outcomes are recommended, checked against budget and approved. A purchase order is generated from the award, approved, issued and committed against the budget. Amendments and cancellations adjust or release that commitment.
8. Share selectively and keep the record
Time-limited, revocable links allow an external party to preview a single chosen record or document, or to contribute to selected fields only. Every significant action across the sequence is written to the audit history with Asia/Muscat timestamps.